Bookkeeping for the self-employed in Austria
Austrian to the letter. International by design.
Receipts, invoices, travel expenses and VAT in one place – by Austrian rules, in English and German. For self-employed people whose work doesn't stop at the border.
Invite-only for now · cancel monthly · for businesses based in Austria
SelbstFinanz is bookkeeping software and does not replace a tax adviser (Steuerberatung).
Example view of the overview with revenue, VAT and per diems
- Data stored in Frankfurt
- Interface and documents in English and German
- Access for your tax adviser
- 7 years of access, export any time
How it works
Three steps instead of a shoebox of receipts.
From receipt to a prepared VAT return (UVA) – without typing anything twice.
Capture
Snap a receipt, upload a PDF or pick it up straight from your email inbox. The AI suggests amount, date, vendor and VAT – you check and confirm.
Bill
Write and send invoices, log trips and drives. SelbstFinanz works out per diems for trips abroad (Tagesgeld) and mileage allowance (Kilometergeld) – even for trips through several countries.
Close
VAT per quarter is prepared for your UVA, income and expenses are at a glance, everything is exportable – and your tax adviser can see it too, if you invite them.
Features
The essentials for the self-employed in Austria – and a few things more.
Austrian to the letter
The rules you actually bill by.
- Per diems at Austria's official foreign rates – country by country on multi-country trips
- Mileage allowance (Kilometergeld) with logbook details and the annual limit in view
- VAT per quarter – cash or accrual basis (Ist/Soll), small-business exemption (Kleinunternehmerregelung)
- Sequential invoice numbers, corrections as credit notes (Stornorechnung), e-invoices in Peppol format (with a VAT ID, UID-Nummer)
Automatic, not retyped
Less typing, fewer forgotten receipts.
- AI receipt recognition for photos and PDFs
- Receipts picked up automatically from your email inbox – if you choose
- Recurring invoices and payment reminders – sent automatically if you choose
- Distances for the mileage allowance calculated from an address search
International by design
For work that doesn't stop at the border.
- Interface and documents in English and German – choose each client's invoice language
- Receipts and invoices in foreign currencies, converted at ECB reference rates
- Trips across several countries, each with its own daily rate
Ask your books
Ask questions instead of filtering spreadsheets.
"How much VAT is due for the third quarter?" – "How much is overdue right now?" SelbstFinanz answers from your own numbers and shows the figures behind the answer.
Answers are based on the data you have recorded and are not tax advice.
Example of a question to your books: How much is overdue right now? The answer gives the total and the open amounts by age.
For your tax adviser
Your tax adviser is one invitation away.
Invite your accounting firm by email. They see your books read-only, export what they need, and switch between all their clients who use SelbstFinanz with one login.
- No extra charge – unlimited users per business
- Read-only access with exports, in German by default
- One login for all clients
- Revoke access at any time
Example view of the business switcher: a tax adviser with three clients, each with read-only access
Security & privacy
Your books stay yours.
Bookkeeping is confidential. That's why SelbstFinanz is built so your data stays separated, traceable and in your hands.
Stored in Frankfurt
The database and the app run in Frankfurt (EU). For AI receipt recognition and a few other features we use processors outside the EU – all of them listed.
See sub-processorsStrictly separated
Every business is separated from all others inside the database itself. Automated tests check this separation with every code change.
Access only with your permission
Our support sees your books only if you unlock access – for a limited time, and logged. The only exceptions are security incidents or legal obligations, and then we tell you immediately.
Accessible for seven years
Even after you cancel, your books stay readable – for the full seven-year retention period. A complete export is available at any time.
- Two-factor sign-in
- Log of important actions
- Encrypted connections
Pricing
One price per business. Everything included.
No plans and no surcharges for features or extra users. The standard usage limits per feature are listed openly on the pricing page.
Subscription per business
The price will be published before launch.
- All features, unlimited users
- Monthly, cancel at the end of the period
- No trial – and no minimum term
- Only for businesses based in Austria
Invite-only for now
"I built SelbstFinanz because, as a self-employed consultant travelling between Vienna and abroad, I was calculating my per diems in a spreadsheet. It has become the bookkeeping I wished I'd had back then."
FAQ
Frequently asked questions
Does SelbstFinanz replace my tax adviser?
No. SelbstFinanz is bookkeeping software: you record, calculate and export yourself. You or your tax adviser file your VAT return (UVA) and your tax return.
Who is SelbstFinanz for?
For the self-employed and small businesses based in Austria that determine their profit with cash-basis accounting (Einnahmen-Ausgaben-Rechnung). It isn't built for businesses that are required to keep double-entry books with a balance sheet.
Is there a free trial?
No. Instead, there's no minimum term: you pay monthly and can cancel at any time, effective at the end of the billing period.
What happens to my data if I cancel?
Your business stays readable, your books are kept for the full retention period, and you can export everything at any time.
Can I work in English?
Yes. Everyone chooses their own language, and invoices go out in English or German, set per client.
Is there an app?
SelbstFinanz runs in the browser on any device. An iPhone app is in preparation.
Invite-only for now.
We're opening SelbstFinanz step by step. Write to us and we'll get back to you with access.